Meeting: My deadly weapon
| Meeting Management |
ATTENDEES
The seminar is intended to everyone having to participate in meetings or convoking and holding meetings in their work.
PURPOSE OF THE SEMINAR
Make the reduction of unnecessary meetings possible and make the held meetings useful, successful and efficient.
| EXPECTED RESULTS
After the seminar, the attendees will know how to participate in a meeting in a quality way and how to prepare and/or hold meetings. They will also know which steps to take in order to fix and implement the meeting’s conclusions. They will be able to define their role and the roles of others at a meeting. They will realize which are the best ways to hold meetings. They will recognize the meetings that they do not have to attend, and how to avoid them. They will also learn how to replace meetings with more efficient forms of work. They will also become acquainted with the new techniques of meeting holding, their advantages and disadvantages, necessary conditions and ways of realization. They will have the insight into certain ways of influencing the bad meetings, as well as certain techniques to use the time spent at a bad meeting.
As an option, the attendees will get to know the special features of the meetings they attend at which members of various cultures are participating.
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- Do you remember the conclusions from the last meeting you attended?
- Can you stay awake at meetings?
- Is the word “meeting” a synonym for “boring”?
- Do you feel terrified if you thinking that you should hold a meeting?
- Does it seem to you that you and your colleagues waste too much time at meetings?
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FOREKNOWLEDGE
It is desirable, although not necessary, to have the experience of participation and holding of meetings.
FORM, DURATION AND METHODOLOGY
In a form of a seminar, it lasts for a day and consists of a series of lectures with examples and discussions.
In a form of a workshop, it lasts for two days and after the lecture each unit is exercised in smaller groups or plenary.
MATERIALS
The lecturer’s presentation materials are used in lectures, as well as top quality world educational materials. Attendees obtain the presentation materials from the lecture for their usage, as well as various auxiliary instruments for the preparation and holding of meetings.
LANGUAGE
The seminar is conducted in Croatian
SEMINAR TOPICS
| Why are meetings useful
What can only be achieved by a meeting
What is achieved more efficiently by a meeting
Which are the necessary conditions for the success of a meeting
Meeting holding
Deciding upon the chairperson and his or her role
Definition of notes type to be kept about the meeting
Calling upon someone to speak and stopping someone from speaking
Controlling the “difficult” participants
Stimulating the discussion
Formulating and recording the conclusions
After the meeting
Phonograms, shorthand transcriptions, notes and conclusions from the meeting
Distribution of notes
Decision-making at meetings
Making proposals
Clearing and formulating the proposals
Put the proposal to the vote
Evaluation of the voting outcome
Formulating and recording the conclusions
Types of meetings
Classification of meetings according to the purpose
Classification of meetings according to the composition
Classification of meetings according to the mode
How to avoid meetings
Substitutions for meeting convocation
Shifting the obligation of meetings convocation to someone else
Elimination of meetings convocation
Meeting preparation
Purpose of meetings and type of meetings
Participants
Preparation of topics and materials
Preparation of decisions and conclusions
Invitation to a meeting
What to do on a bad meeting
How to improve it
How to use it when we cannot influence it
“Distance” meetings
Phone conferences
Video conferences
Combined meetings
Asynchronous meetings
Optional topic
Multi-culture meeting
Various professions
Various types of organizations
Various languages
Various national groups
| LECTURER
Predrag Pale has participated in numerous working and ad-hoc meetings, board meetings, working groups, project teams, committees and evaluation boards, company’s management board meetings, EU and UNESCO’s working bodies meetings, meetings of the Republic of Croatia Government. He frequently convokes, prepares and holds meetings, in which he tries to make them useful, efficient and pleasant. He has enjoyed in many well prepared meetings that delighted him by its briefness and achieved results. At one occasion he used the principles of efficient meeting management in order to help the establishment of an international association when everything seemed ruined. He avoids going to unprepared meetings, but he has frequently fought with the sleep at boring meetings he had to attend. Despite the attempt to prepare well the meetings he holds himself, at certain meetings he had to fight with the undisciplined “saboteurs”, “outlaws” and “terrorists”, sleepers and once even the snoring.
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